Confirm permitted times and collection
Check the specific event's dismantling periods and vehicle-access rules. Visitor activity, technical work and collection vehicles may have different time windows. An early transport departure is not a reason to begin unapproved work independently. Share the current arrangements with everyone involved rather than relying on instructions from an earlier exhibition.
Confirm when empty packaging will return and who handles collection. If crates arrive later, materials need an orderly, protected place until then. Record available logistics and stand-construction contacts so delays can be resolved through the responsible people rather than passed around as assumptions.
Secure small and delicate items first
Collect documents, personal belongings and small samples before larger furniture moves. Check completeness against your list as you work. Used conversation notes belong in the designated record, not inside a carton as packing material. Pack delicate exhibits according to the prepared instructions rather than improvising at the end of a tiring day.
Keep components of each device or furniture item together. Screws and brackets quickly lose their identity when several people dismantle simultaneously. Use labelled bags and put them with the correct crate. Technical connections and structural work remain the responsibility of the qualified people assigned to them.
Finish with a visible final check
Separate packed material from items still awaiting inspection. A clear area prevents an unfinished carton being loaded accidentally. Update the packing list if contents have changed since the outward journey. Where useful, photograph the condition of important packages factually for internal records.
Check the rented area and equipment being returned with the responsible person under the agreed procedure. Inspect drawers, shelves and spaces behind signage as well. Only then should the team disperse. A short organised close is generally easier than later trying to trace a missing drive or a sample left behind in the hall.
